Draft agenda #

ADVANCE notice of the 34th Annual Business meeting of member of the Academia Europaea
(AGM 2022)#

27th October, 2022
09:00am (Spanish time) – 11:0am#


NO REGISTRATION NEEDED!The AGM will also be available virtually#

From 26 September, ALL DOCUMENTS will be found below (no passwords needed).

A series of membership wide ballots on the motions below will be held online from 4th – 8th October.

(NOTE: an agenda and documents pack will be available at the door of the meeting room for any physical attendees). PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR.

In the chair: The President – Professor. Dr. Marja Makarow (Helsinki)

1. Welcome, adoption of the 2022 draft agenda (members present) [Document 1]
2. To adopt the minutes of the AGM held on 21 October, 2021 [Document 2]#

Transaction of Ordinary Business

3. Reports (covering the past 12 months and going forward): QUESTIONS ARE INVITED#

  • 3.1 President – Marja Makarow. 2021 Trustees (Activity) report, highlights and future plans for 2022 onwards
    Report of the online ballot of members, to the Motion: “That the AGM adopt the 2021 Trustees report”.
    [DOCUMENT 3.1]
  • 3.2 Finance – Professor Oskar Mencer (retiring Treasurer) a summary report has been tabled in advance and the 2021 accounts made available online.
    Report on the outcome of the online ballot of members, to the motion: “That members adopt the 2021 accounts“.
    [DOCUMENT 3.2]
    • 3.2. 1 Vote of members (present) to the Motion: “That members agree to re-appoint the Examiners: Messrs Keith Vaudrey and Co. Ltd, London“.
    • 3.2.2 Annual members’ financial contribution for 2022
      Vote of members (present) to the Motion: “The Members are asked to approve the trustees recommendation, for an annual, [voluntary] contribution based on an age –related scale, and effective from January 1st 2023. As follows:"

Ordinary members
Members up to and including 65 years of age: 150 Euro
Members 66 - 75 years of age: 95 Euro

Foreign members: 95 Euro
Members over 75: Voluntary donations are welcomed but they are optional

"The Members (present) are asked to approve an establishment fee for all new (2023) members of 150 Euros, irrespective of age at the time of their acceptance of membership.”

4. Board of trustees information #

  • 4.1 The following trustees leave the Board at the end of the 2022AGM: Oskar Mencer Hon. Treasurer
  • 4.2 ELECTION of Officers and Trustees
    • 4.2.1 Election of Vice President(s), Report on the outcome of a member-wide ballot [Document 4.2.1]
    • 4.2.2 Election of an Honorary Treasurer. Report of the outcome of a member-ballot [Document 4.2.2]
    • 4.2.3 Confirmation of the terms for co-opted trustees (vote by those present) [Document 4.2.3]

Other Business

5. Report on the AE engagement in the now ended SAPEA (horizon2020) project and new SAPEA Plus – Professor Petersen Academic Director – Cardiff Knowledge Hub#

6. Brief Hub reports#

7. Plans for 2023#

  • Call for nominations for election to membership – open 1 October 2022 - 31 January 2023
  • 2023 Annual conference – Munich - Hosted by the Munich Knowledge Hub
  • Other plans

Questions from the membership.

Closing remarks (Professor Makarow).


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