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!!TO ALL ACADEMIA EUROPAEA MEMBERS
!!Advanced notice of the date and time of the
!!38th Annual General (Business) Meeting of members at in the BÁLNA (Whale Event Center)\\1093 Budapest, 11-12 Fővám Square in the Zrínyi Room, starting at 17:40 on 13 October 2026

![Location|https://www.google.com/maps/place/B%C3%A1lna/@47.4836631,19.058312,585m/data=!3m2!1e3!4b1!4m6!3m5!1s0x4741dc513fce755f:0xaa41cbfa47a92ce6!8m2!3d47.4836631!4d19.0608869!16s%2Fg%2F1q6764n83?entry=ttu&g_ep=EgoyMDI2MDgyNC4wIKXMDSoASAFQAw%3D%3D]
!Tuesday 13th October, 2026\\17:40 (Budapest time)

!!OPEN TO ALL MEMBERS OF THE ACADEMIA EUROPAEA\\NO Pre-REGISTRATION NEEDED
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__A series of pre-AGM membership wide electronic ballots on the motions will be held online from 22%%sup nd/% September to – 29%%sup th/% September 2026.__\\ \\
Further documents will be made available by September 15th at the latest.
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(NOTE: an agenda and documents pack will be available at the door of the meeting room for any physical attendees). PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR!
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__In the chair: The President – [Professor. Dr. Donald Dingwell|Member/Dingwell_Donald] (Munich)__

!1.	Welcome, adoption of the 2026 draft agenda  (members present) – [Document 1|AGM 2026 Document 1 Draft Agenda (v6.0) 22-09-2026.pdf] (updated 22%%sup nd/% October 2026)

!2. 2.	To adopt the minutes of the AGM held on 15th October, 2025 – [Document 2|Document 2 - Minutes of the Annual meeting 2025 Barcelona Draft.pdf]
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__Transaction of Ordinary Business__
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!3. Short Reports  (covering the past 12 months and going forward): QUESTIONS ARE INVITED

*3.1 President – Don Dingwell. To note the 2025  Trustees (Activity) report [Document 3.1|Document 3.1 - 2025 trustees (activity) report draft v1.0 (minus Hub reports).pdf] and to report on 2026 activity.
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__MEMBERS (present at the AGM)__ are asked to ratify the result of the online ballot of members, to the Motion: “__Members recommend the AGM to adopt the 2025 Trustees report__”. [[Document 3.1]
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*3.2 Finance – [Professor Stephen Evans|Member/Evans_Stephen] (Treasurer) A summary report [Document 3.2a|Document 3.2a - Treasurers report for 2025 and subscriptions income patterns.pdf] has been tabled in advance and the 2025 examined  accounts were made available online. [Document 3.2|Document 3.2  Signed accounts for 2025.pdf]. __The Treasurer will also briefly update members on 2026.__
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__MEMBERS (present at the AGM)__ are asked to ratify the result of the online ballot of members, to the motion: “__Members recommend the AGM to adopt the 2025  accounts__“.  [Document 3.2|Document 3.2  Signed accounts for 2025.pdf]
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*3.2.1  __MEMBERS (present at the AGM)__ are asked to ratify the outcome of the e-ballot of members on the Motion:  “__That members recommend the re-appointment of the Audit/Examiners: Messrs Keith Vaudrey and Co. Ltd, London__“. 
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*3.2.2  Annual members’ financial contribution for 2027
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__MEMBERS (present at the AGM)__ are asked to ratify the outcome of the e-ballot of members to the Motion: “__Members are asked to approve the trustees recommendation, for an annual, [[voluntary] contribution, based on an age –related scale, and effective from January 1st  2027. As follows__:
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__Ordinary members:__\\
Members up to and including 65 years of age:  200 Euro\\
Members 66 - 75 (inclusive) years of age:  125 Euro\\
__Members over 75:__ Voluntary donations are welcomed, but they are optional (recommended level 50 Euros)\\
__Foreign members (all age categories):__  200 Euro \\
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*3.2.3 Additional motion for the room:
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__That the MEMBERS (present at the AGM)__ are asked to approve an __establishment fee for all new (2027) members of 200 Euros__ applicable to new members and applied irrespective of age at the time of their acceptance of membership.”

!4. Elections and appointments
*__4.1 Re- election of a Treasurer__
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Professor Evans has reached the end of his first term as Treasurer. In line with our regulations, he is eligible to be re-elected for a second and final three-year term. Professor Evans has notified the Board of his willingness to be re-elected.
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__MOTION: The Board of trustees recommend that members present  vote in favour of the re-election of Professor Evans as the Treasurer for a period of three years from 1%%sup st/% January 2027 to 31%%sup st/% December 2029. __
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!5. Changes to the Regulations

__MEMBERS (present at the AGM) are invited to take note of the advisory e-ballot and the recommendations of the Board of Trustees and ratify the proposed amendments to the regulations.__ [Document 5.1|AGM 2026 Document 5.1 - Explanatory memorandum for proposed changes to the AE Regulations.pdf] is an explanatory memorandum for the proposed changes. [Document 5.2|Document 5.2 proposed changes to the AE Regulations (V2.0) 16-09-26.pdf] and [Document 5.2b (clean copy)|Document 5.2b proposed changes to the AE Regulations - CLEAN COPY v2.0 16-09-26.pdf] are the [[old and] new regulations. 

!6. __MEMBERS (present at the AGM)__ are invited to adopt a new policy for the identification and appointment of Class chairs. If adopted this policy will be effective immediately. [Document 6|Document 6 - Policy for the identification and appointment of Class chairs.pdf]

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__Other Business (as time allows)__
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!7a Report by the Editor-in-Chief of the European Review – Professor Alban Kellerbauer

!7b. Brief AE Regional Knowledge Hub Reports 2026/27: 

__Barcelona__ (Prof. Jaume Bertranpetit Academic Director,  Ms Maite Sánchez Riera - Hub Manager) \\
__Bergen__ (Prof. Eystein Jansen Academic Director, Ms Kristen Baaken - Hub Manager) \\
__Bucharest__ (Sorin Antohi Executive Director,  Grigore Vida - Hub Manager)\\
__Budapest__ (Prof. Peter Hegyi Academic Director, Hub manager)  \\
__Tbilisi__ (Prof. David Lordkipanidze Academic Director, Ms Natia Khuluzauri – Hub Manager) \\
__Wroclaw __(Prof. Arkadiusz Wojs Academic Director, Ms Anna Jarosz – Hub Manager) \\
__Graz Data Centre__ (Helmut Leitner - Technical Director, Ms Dana Kaiser - Administrator)\\

!8. Future plans (President)

!9. TO NOTE: Announcement of the  call for nominations for election to membership – opened 01 October 2026 - 31 January 2027

!10. Announcement of a call for suggestions and offers related to the creation of a programme of member led events marking the 40th anniversary of the establishment of the Academia Europaea (1988 – 2028). This call also  includes any offers to host and organise/manage the anniversary annual conference of the AE in 2028.

!11. Closing remarks

!NOTES:

*[Trustee (Activity) 2025 report and 2025 examined accounts|Acad_Main/Publications/Academia_Europaea_Annual_Activity_Reports_and_Annual_Accounts]\\ 
*[AE Statutes and regulations|Acad_Main/About_us/Governance]\\
*[AE Section chairs and committees|Acad_Main/About_us/Academic_Management]

!Regional Knowledge Hub websites

__Barcelona:__ [https://aebarcelona.eu] 	\\
__Bergen:__ [https://aebergen.w.uib.no]\\
__Bucharest:__ [https://acadeurobucharest.eu]\\
__Budapest:__ [https://mta.hu/aebudapest]\\
__Cardiff:__ [http://aecardiffknowledgehub.wales]\\
__Wroclaw:__ [http://acadeuro.wroclaw.pl]\\
__Tbilisi:__ [https://www.aetbilisihub.org]\\
__Corporate website:__ [http://www.ae-info.org]  	
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The Executive Secretary, __Ms Friederike Brandthaus__, AE Munich, 2026\\
Support office at London – __Dr David Coates__ and __Ms Teresa McGovern__
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__DOCUMENTS__
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*[Document 1 - AGM 2026 Draft Agenda (v6.0)|AGM 2026 Document 1 Draft Agenda (v6.0) 22-09-2026.pdf]
*[Document 2 - Minutes of the Annual meeting 2025 Barcelona Draft |Document 2 - Minutes of the Annual meeting 2025 Barcelona Draft.pdf]
*[Document 3.1 - 2025 trustees (activity) report draft v1.0 (minus Hub reports)|Document 3.1 - 2025 trustees (activity) report draft v1.0 (minus Hub reports).pdf]
*[Document 3.2 - Signed accounts for 2025|Document 3.2  Signed accounts for 2025.pdf]
*[Document 3.2a - Treasurer's report for 2025 and subscriptions income patterns|Document 3.2a - Treasurers report for 2025 and subscriptions income patterns.pdf]
*[Document 5.1 - Explanatory memorandum for proposed changes to the AE Regulations|AGM 2026 Document 5.1 - Explanatory memorandum for proposed changes to the AE Regulations.pdf]
*[Document 5.2 - Proposed changes to the AE Regulations|Document 5.2 proposed changes to the AE Regulations (V2.0) 16-09-26.pdf]
*[Document 5.2b Proposed changes to the AE Regulations (clean copy)|Document 5.2b proposed changes to the AE Regulations - CLEAN COPY v2.0 16-09-26.pdf] 
*[Document 6 - Policy for the identification and appointment of Class chairs|Document 6 - Policy for the identification and appointment of Class chairs.pdf]
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